How To Set Up Polycom Conference Phone
A conference call enables you to organize a coming together with other people who are not at the office in a way you tin can communicate with each one and substitution ideas as if everyone was in the boardroom. You lot can accept a normal conference sound phone call or a briefing video phone call, depending on the capabilities of your equipment. Different types of equipment and software solutions may have slightly varying methods of setting upward a conference call, but many use similar procedures. Here are simple steps to set up a conference call.
Login Into Your Conference Call Account
You need to have a briefing calling software to practise conference calls. There are several software solutions available in the market today with many offering costless trials and cheap subscription rates to their customers. Any the software yous apply, ensure that other participants to the coming together are using a similar programme. They do non need to buy the software if you lot have already bought one, as well-nigh providers have piece of cake-to-install versions for phones and computers. You just need to invite them to the meeting through a link to their email addresses from which they can install a client and register to join the phone call. Most software solutions ask the participants to record their names by saying them aloud when registering for the audio telephone call. This helps you as the host to know who has already registered for the meeting.
You lot need to make up one's mind the time of the meeting so that everyone is aware and can adjust their schedules accordingly. The date and fourth dimension of the coming together should be included in the invite yous send out. It tin can be a agenda invite or through the conference software where the participants get to know the date and time when they annals for the meeting. Nearly software solutions will transport a reminder to the participants a 24-hour interval and a few hours earlier the conference call starts. It is practiced to remind everybody individually with a brusque message or an email merely in case someone forgot about information technology.
Join the Meeting
When information technology is fourth dimension for the meeting your participants demand to log in with their credentials. Some software solutions enquire participants to enter their dial-in numbers especially if they are using phones. This choice is also available if any participants exercise not have admission to a reckoner or the app the host is using. Moreover, with VoIP solutions bachelor today, most people now utilise their computers to prepare upwardly and run briefing calls. It is cheaper and more convenient than holding the call using a phone. Dedicated briefing telephone call hardware exists that accepts near of the available software solutions. Notwithstanding, most of the equipment is proprietorial and may require all participants to accept similar devices to communicate with each other.
Running the Coming together
Most briefing calling software solutions have a range of features that you need to understand to run the conference call conveniently. The mutual features include:
– The 'mute' feature, which prevents all the other participants from talking when the host or other speaker is talking
– The 'heighten a hand' feature that allows participants to capture the attending of the host or interject without disrupting the coming together
– 'Screen sharing' feature on video conferencing calls where participants can share the contents of their computer screen with others. It is essential for sharing data on training sessions.
– 'Screen recording' feature that allows participants to record the proceedings of the coming together and share it with others who did not nourish.
Best Practices
Meetings can sometimes be unproductive and conference calls are no exception, especially equally people are not in the same room. To have productive calls and ensure everybody gets the near out of them, follow these elementary best practices:
Have an agenda
To create an calendar and share it with all participants before the meeting volition make the phone call more efficient. An calendar will brand it more unlikely for topics to derail.
Be on time
Existence late is impolite in any coming together, but especially in conference calls it tin can be quite awkward every bit the call won't start properly until everybody is there.
Source: https://www.bloglines.com/article/how-to-set-up-a-conference-call?utm_content=params%3Ao%3D740010%26ad%3DdirN%26qo%3DserpIndex
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